Identity and versioning
Model identity, model version, prompt or instruction version, user identity, and role.
Why it matters
Why conventional logs may be insufficient
Debug logs and security logs serve important purposes, but they often omit the decision-oriented artifacts needed to reconstruct why an AI-assisted package was accepted, edited, rejected, or authorized.
Distinguish debug logs, security logs, business audit trails, decision records, and authorization history. Each answers different questions.
Record design
What an AI audit trail should capture
Context and actions
Timestamp, input provenance, retrieved context, tool calls, and external-system actions.
Outputs and uncertainty
Model output and how confidence or uncertainty is treated in review.
Human authority
Reviewer action, edits, rejections, overrides, approval, authorization, exception, and escalation.
Retention and access
Retention rules, tamper-resistance expectations, access controls, and audit export.
Privacy boundaries
Sensitive-data minimization and agentic-workflow considerations that expand action surface area.
Example
Illustrative decision record fields
The following synthetic example shows the kind of fields a decision-oriented audit trail may retain.
Illustrative example—not a customer record.
| Field | Example value |
|---|---|
| Workflow ID | WF-ILLUSTRATIVE-001 |
| Model identity | Provider A · family-x · version-recorded |
| Reviewer | Named reviewer role |
| Action | Edited and authorized for internal briefing package |
| Authorization | Program owner approved after review |
| Export | Decision package available to qualified auditors under access control |
Next step
Apply these ideas in an operational workflow
Educational resources explain governance concepts. SmartSolo helps teams operationalize review, authorization, and decision records.
See governed AI execution in a live workflow
Review how SmartSolo coordinates multiple AI models, routes human authorization, and preserves the decision record.